News and Updates

OXFORD MAYOR AND COUNCIL

REGULAR MEETING

MONDAY, MARCH 2, 2020 – 7:00 P.M.

CITY HALL

A G E N D A

1. Call to Order, Mayor David S. Eady

2. Invocation 

3. Pledge of Allegiance

4. Motion to accept the Agenda for the March 2, 2020 Mayor and Council Regular Meeting.

5. CONSENT AGENDA

1. * Minutes of the Regular Session February 3, 2020.
2. * Minutes of the Work Session February 17, 2020.
3. * Minutes of Planning Commission January 14, 2020.
4. * Minutes of Downtown Development Authority February 10, 2020.
5. * Minutes of Trees, Parks and Recreation Board December 10, 2019.

6. Mayor’s Report.

7. Planning Commission Recommendations/Petitions.

8. Citizen Concerns.

9. Burial Rights at Oxford Historical Cemetery – Council will approve the sale of burial rights within the Oxford Historical Cemetery to the Antoine Family.

10. *Yarbrough House Renovation – Council will decide whether to approve one of the renovation options presented at the January Work Session meeting for the Yarbrough House (107 W. Clark Street).

11. *FY2019 Operating Budget Amendment – Staff proposes a budget amendment within the city’s General Fund for the FY2019 Operating Budget. We have attached a copy of the resolution for the proposed budget amendment.

12. *Traffic Calming on E. Soule Street/Williams Road – Council will decide discussion regarding traffic calming measures on E. Soule St/Williams Rd. We have attached a map showing the proposed location for the speed humps. In addition, we have attached two quotes to install the speed humps. We recommend that Council award the contract to Designed Installations, Inc. for $2,227.50 per speed hump. 

13. *Landscape Maintenance Contract for Asbury Street Park – Staff recommends that Council award a contract to Great Estates Landscaping to provide landscape maintenance services at Asbury Street Park for $6,500 annually. We have attached the proposed contract.

14. *Replace Storm Drain on Longstreet Circle – Staff proposes that the city replace an aging storm drain located at Longstreet Circle. We recommend that Council award the contract to HCS Services, LLC for $11,700. We have attached a copy of the bids. 

15. *Repair Storm Drain Repair on Moore Street – Staff proposes that the city repair the existing storm drain located at the intersection of Moore Street and SR 81. We recommend that Council award the contract to HCS Services, LLC for $23,500. We have attached a copy of the bids.

16. *FY2019 LMIG Excess Funds – For the city’s FY2019 LMIG project, we resurfaced a large section of Asbury Street. With the remaining funds, staff proposes that the city repair the asphalt in 12 locations in the city. We have attached two quotes to complete this work. We recommend that Council award the contract to MHB Paving for $20,000.77.

17. *George Street Park Fence – The Trees, Parks and Recreation Board recommend that the Council approve a contract with The Fence Man for $2,675 to replace the existing split-rail fence at George Street Park. We have attached the two quotes received to complete the work.

18. *Resolution for the Municipal Competitive Trust – The Municipal Electric Authority of Georgia (MEAG) has requested that the city update the Resolution and Incumbency Certificate for the Municipal Competitive Trust and Year End Settlement to add Mayor Eady as an “Authorized Official” to communicate city decisions to MEAG regarding the trust funds.

19. *Resolution for Local Design Standards – The Georgia Municipal Association recommends that the city adopt a resolution to oppose House Bill 302 and Senate Bill 172, which prohibit municipalities from regulating design elements for one or two-family dwellings. We have attached a copy of the proposed resolution. 

20. *Resolution for Franchise Fee – The Georgia Municipal Association recommends that the city adopt a resolution to set the franchise rate for cable or video providers utilizing the city’s rights-of-way at 5% of the gross revenues these providers receive from doing business in Oxford. We have attached a copy of the proposed resolution.

21. Downtown Development Authority Appointment – Council will approve a nomination for membership to the city’s Downtown Development Authority.

22. Invoice Approval

      INVOICES OVER $1,000.00 

23. Executive Session 

24. Adjourn