MEMBERS: Mike Ready, Chair; Jonathan Eady,
Vice-Chair; Shawn Gaither, Secretary; Penny England; Vivian Harris; and Ron Manson.
STAFF:
Bob Schwartz, city manager and zoning administrator.
GUESTS:
Charles Rossignol and Kendra Mayfield, Oxford College; and Jackie Ellis.
OPENING:
Mr. Ready called the meeting to order and welcomed the guests.
APPROVAL OF MINUTES: Upon motion of Mr. Manson, seconded
by Mr. Eady the minutes for the meeting of February 18 were approved.
Oxford College demolition request: Charles Rossignol introduced the
request from Oxford College to demolish the Branham and East dormitory complex.
This is necessary before construction can begin on the new science building. Mr.
Eady asked about the method of demolition. Mr. Rossignol said that first all
the hazardous materials would be stabilized and removed. The demolition would
be done by taking down the building using excavation equipment. The breezeway
to the cafeteria will also be demolished. Mr. Manson asked about the route the
trucks with the debris will take. After discussion it was determined that there
really is no best route to take.
Commencement
is May 10. The students will be out of the dorm by May 15. The college has to
do some work on its Ethernet switch and then hazardous material abatement will
begin in June. Demolition will be July through August 18. The demolition
contractor will recycle up to 80% of the material removed. The commission made
sure that Oxford College is aware that Cousins Middle School starts operating
August 1. Since the demolition is scheduled July through August 18 this may
cause some interference. The Planning Commission discussed several ways to make
scheduling changes to avoid interference. Mr. Rossignol said he would see what
he could work out with the contractor.
Mr. Eady
asked about the plan for the protection and the restoration of the trees on the
site. Mr. Rossignol reported that they were taking down a few trees but that
all would be replaced as part of the construction for the science building. Mr.
Rossignol reviewed the erosion control plan that will be in effect during
demolition. There was also discussion of the stairs which serve as the exit for
the dining hall. These will be preserved during demolition.
Upon motion of Mr. Manson, seconded
by Mr. Eady, the demolition request from Oxford College for the Branham East
dormitory complex was approved.
Mike McCormick and Jackie Ellis
Predevelopment Application: This is for the addition of approximately 960 ft.² to an existing
residence at 105 Stagecoach Road. The Planning Commission discussed the
proposed addition with Jackie Ellis. The plans presented were very clear.
Upon motion of Mr. Eady, seconded by
Ms. Gaither, the predevelopment application was approved.
Development Forms: The Planning Commission discussed
the development forms. After some discussion, the commission approved changes
to the predevelopment approval form. The commission also determined to no
longer use a separate demolition form but to use one form for both purposes. In
addition, the commission discussed and agreed on several changes of policy. One
would be to require a minimum of 14 days’ notice in advance of the Planning
Commission meeting for a request. A second policy change would be to require
that the prospective builder stake the corners of the proposed construction
along with flagging the property line. This will make it easier for Planning
Commission members and city staff to review the proposed construction.
Mae Stodghill, Sandra Stripling, and
Chris Nolley Demolition Permit: Mae Stodghill, Sandra Stripling, and Chris Nolley have
submitted a request to demolish a dilapidated dwelling at 7126 Durden Circle.
This home was previously owned by Sallie Mae Nolley who has passed away. The
heirs are asking to demolish the property. The Planning Commission discussed
the request and reviewed a photograph of the dwelling. The Planning Commission attached one condition
to the permit that the footings be removed and filled to grade. This is in
conformance with item 2 on the demolition permit which requires that all holes
and depressions be filled.
Upon motion of Mr. Manson, seconded
by Ms. Harris the demolition permit was approved.
Introductions: Mr. Ready concluded the meeting by
asking each member of the Planning Commission to introduce themselves to the
new members and asking the new members to introduce themselves to the Planning
Commission.
ADJOURNMENT: Mike Ready adjourned the meeting at
8:35 PM.
Submitted
by:
Shawn
Gaither, Secretary