OXFORD PLANNING COMMISSION
Minutes – July 13, 2020
MEMBERS: Jonathan Eady, Chair; Zach
May, Vice Chair; Juanita Carson, Secretary; Mike Ready and Mike McQuaide. Kibbie
Hatfield was absent.
STAFF: Matthew Pepper, City
Manager and Zoning Administrator; Melissa Pratt, Associate Clerk; Johnny Lyons,
Building Inspector with Bureau Veritas.
GUESTS: Helen
Griffin; Kendra Mayfield; Art Vinson; Joseph and Cheryl Budd; Randy Simon, Director
of Facilities Planning and Operations with Oxford College.
OPENING: At 7:01 PM, Mr. Eady
called the meeting to order and welcomed the guests.
MINUTES: Upon
motion of Mr. Ready, seconded by Mr. May, the minutes for the meeting of June
9, 2020 and June 23, 2020 were adopted. The vote was 5-0.
HELEN GRIFFIN DEVELOPMENT
PERMIT APPLICATION (103 E. Watson): The Commission reviewed the development
permit application to complete interior and exterior renovations to the
existing dwelling located at 103 E. Watson Street. After a review of the
materials submitted with the application, the Commission could not confirm that
the existing house meets the setback requirements. The Commission recommended
that Ms. Griffin obtain a survey of the property that shows the location of the
existing home on the lot. The Commission explained that this information is
necessary to determine whether the house conforms with the city’s current
zoning ordinances. If it does not conform, the house would be considered a permitted
nonconforming use, which limits the scope of renovation work permissible under
the city’s current zoning ordinances. It may also implicate the city’s variance
process.
The Commission requested that Ms. Griffin
provide additional information regarding the existing home including its
present value and proposed and current square footage. Ms. Griffin will submit
the requested information for review at the Commission’s August meeting. In
addition, the Commission recommended that Mr. Lyons perform a service
assessment inspection to determine the amount of investment required to bring
the existing home into compliance with the city’s building code. The Commission
took no action on the development permit application.
ART AND LAURIE VINSON
DEVELOPMENT PERMIT APPLICATION (903 Asbury): The Commission reviewed the development
permit application to add a porch with a roof to the front of an accessory
building located at 903 Asbury Street. During the review, Mr. Eady reported
that the Mayor and City Council did approve the Vinson’s variance request on
the minimum side setback. The Commission confirmed the side and rear setbacks.
The Commission amended the development permit application to characterize the
type of work as an “Addition”.
Upon motion of Ms. Carson, seconded by Mr.
McQuaide, the Planning Commission approved the development permit application to add a porch
with a roof to the front of an accessory building located at 903 Asbury Street.
The vote was 5-0.
KENDRA MAYFIELD DEVELOPMENT
PERMIT APPLICATION (316 Stone Street): The Commission reviewed the development
permit application to complete interior and exterior renovations to the
existing home located at 316 Stone Street. During the review, the Commission
confirmed the rear and side setbacks. The Commission amended the development
permit application to include the setback requirements.
Upon motion of Mr. Ready, seconded by Mr.
May, the Planning Commission approved the development permit application to complete
interior and exterior renovations to the existing home located 316 Stone Street.
The vote was 5-0.
TROY AND BRENDA WILLIS
DEVELOPMENT PERMIT APPLICATION (1306 Emory Street): Mr. and Mrs. Willis
were not available to submit in person their development permit application to
construct a home on the property located at 1306 Emory Street and discuss the
project with the Commission. Consequently, the Commission deferred action on
the development permit application.
OXFORD COLLEGE DEVELOPMENT
PERMIT APPLICATION: The Commission reviewed the development permit
application to complete a full renovation of Humanities Hall. As part of the
discussion, Mr. Simons explained that the scope of work includes improvements
to its mechanical systems and bringing it into compliance with the requirements
listed in the Americans with Disability Act (ADA). Mr. Simon also explained
that the exterior of the building will remain the same. Mr. Lyons stated that
the drawings must have stamps from both the architect and engineering firms
before building permits could be issued. In addition, Mr. Lyons inquired if the
college included information about asbestos and lead paint abatement in the
full set of drawings. Mr. Simons stated that the asbestos and lead paint
abatement process is listed in a separate plan. Mr. Simons also stated that he
will deliver the stamped drawings and abatement plan to Bureau Veritas before
applying for the requisite building permits.
Upon motion of Mr. May, seconded by Mr. Ready,
the Planning Commission approved the development permit application to complete
the full renovation of Humanities Hall. The vote was 4-0 with Mr. Eady
abstaining.
OTHER BUSINESS: The
Commission did not discuss any items related to other business.
ADJOURNMENT: Mr. Eady adjourned the
meeting at 7:51 PM.
Submitted
by:
Juanita
Carson, Secretary